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Handy Library Manager, Reviews

handy library manager

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Equipment Library.

The Community Television Network is a non-profit Public Access TV station in Portland, Maine. We use the Handy Equipment Tool Manager to keep track of about 200 pieces of video equipment that we loan out to our Access Producers for their video projects. The equipment we manage includes video cameras, tripods, batteries, microphones and cables. We selected Handy Tool Manager because it provides all of the features of programs that are written specifically for Access Stations but at a much more affordable price a big concern for a non-profit like ours. One staff member administers the program and the Check In/Out process is done by one of four staff members using a barcode scanner. The program helps us keep track of overdue equipment so we can ensure that nothing goes missing. The program is very reliable and easy to learn and use.
Brian Knoblock
Media Coordinator
Community Television Network
Portland, Maine

County Jails - Library

We are a non-profit operating in two County Jails (Corrections Facility).
Type of library items:
We track paper back Religious materials only.
Number of items:
We manage 250 items per facility (totaling around 450-500 books. Also manage approximately 750 inmates total. This is not maximum number however. If we are asked to serve in additional facilities the operation will indeed grow. Depending on size of any new facility would determine number of additional items we manage.
First, the price, then ease of use. The features allowed for customization to meet our specific needs and the relationship and kindness of primasoft in making the application available to our small non profit.
Software users:
Volunteers handle the entire operation of maintenance, check in and check out, President of non-profit and Sr. Chaplain of both facilities. Software is used 3 days a week at length. We are currently writing a manual for new volunteers.
I am very happy with the Handy Library Manager. It has made our life so much easier and the handling of our materials faster and more efficient. Took a bit for me to learn and am still attempting to customize a few things. It is my hope to learn and set up the server/cloud version at some point. Managing over 4 machines is a challenge but have figured out a way that works for us. I would also be happy to send my file to you all, so you can see exactly what we've set up and all our reports and such. While our use may be for a small operation and non-profit it means a lot to us and we are grateful to have it. I recommend this application to anyone needing a system to track and manage materials of any kind they are loaning out.
Freedom Declared Ministries, Inc.
Chaplain Steph

Newport Ship Centre Library

... Over the course of 15 years, many archaeologists and conservationists have been working on this project, under the direction of Dr. Toby Jones. During this time, a large number of specialist books and journals have built up, as well as significant donations of books from the Friends and other sources. These are currently unrecorded and stored in boxes. In 2016, the director made a proposal for a proper library to be formed using this book stock of, perhaps, 2,000 items, as a base, but with the intention of continued expansion and purchase of new titles from donations. The objective is to have a dedicated search room adjacent to the reconstructed ship, where scholars and members of the public can study relevant material. Some of the items are highly specialised, some are out of print (but still very important) and some are foreign language, for which there are no other copies in the UK. Cataloguing the library started in February 2017. It is being done by a volunteer, Sian King, who was formerly secretary to the Friends, and is a fully qualified and experienced retired librarian. Working, at the moment, just one morning/week, about 200 titles have now been catalogued, and are searchable. In the future, this catalogue will be available to the public on the website, and they can then visit and consult the material. ... Newport Ship Centre Library
Sian King, librarian
November 2017

Non-Profit Quilting Guild Library

I received the Handy Library Manager for our non-profit Quilting Guild association: Lakeview Quilters' Guild in Houston Texas. I was tasked with finding a new library software product that met all of the guild's needs, with limited budget. My main reason for buying software from Primasoft was the price was right, and the software had all the required features.
We have around 350 members of the guild with close to 2000 quilting specific books for our members to check out at our monthly meetings. We needed to have a piece of software that kept track of what was checked out, by whom, and how many were checked out by that member. If a book was overdue, be able to send reminders to the members to return the book. Handy Library provides all this and more. We have volunteers run our library, with a new librarian each year. They may not be computer literate, as their expertise is in quilting. Handy provides an easy to use Graphical interface that can easily be taught to the new librarian in a single teaching session. I would recommend this software for any non-profit or small group needing library management software.
Thanks again for all you have done with helping me set up this software. You have been a life savior.
Laura Ray IT Representative for Lakeview Quilters Guild

Prairie Community Library
We are a volunteer, nonprofit library no public funding is involved. We raise funds through fundraisers and donations. We use the Handy Library to manage books CDs DVDs. We project our Collection to be approximately 20,000 books. We chose your program because of cost, check out is done by volunteers. Software is managed by volunteers. This program has the features we needed to carry out our mission. Thank you, C. W.

Sun City Roseville, community library

The community lodge has a dedicated library facility, currently holding a bit over 5000 books. The library is sponsored and funded by the common facilities board of directors, as a free benefit for the thousands of village residents.

Obviously a number of issues were raised. Some things we considered important:
-Aility to port existing 5000 book database across (avoid manually keying in data)
-Ability to auto backup, both locally and to our facility server
-Ability to continue providing 'web' viewable list of current content
-Ability to improve over our current search capabilities by patrons (either locally or remotely)
-Ability to protect database from unauthorized or unintentional modifications, either via patron
-Search or by volunteers - ( a Read-Only search, which our current program does not have)
-Ability to use electronic scan barcode, both for data entry and for inventory audits
-Ability to manually enter and edit data, for the computer averse
-A non-threatening computer user interface, modifiable to custom views and control, both for easier readability and to simplify operation
-Password protect of different access levels (not just one password for all)
-Affordability (it's a volunteer and partially subsidized facility)

Over the holidays, I actually downloaded as many library programs (demos) as I could find. I tried out and compared over fifteen programs (not counting ebook and online services), varying in cost and features the ones seemingly adaptable to our library requirements. I learned quite a lot. In the end, I felt that your new Handy Library program really struck a good balance between power and simplicity. It was something I could modify for all our uses and simplify enough to sell both the non-techies and the experienced but trainable volunteers. It did everything I needed, once I had my questions answered... and again thanks to you for filling in all the blanks.

Paul Stevenson, Community Member

The non-profit, community-based organization, web site:

Our library will be located at a community center in Mzuzu, Malawi. The non-profit, community-based organization, web site: Kwithu Women#s Group (KWG) was founded on the promise of creating a loving and supportive environment for vulnerable children in the Luwinga neighborhood of Mzuzu. The group runs programs and offers a suite of services to community members at the Kwithu community center, including providing hot meals to over 300 children three times a week, early childhood education, after-school tutoring and sports, community outreach and interventions on HIV/AIDS.

What type of items you organize and track in the software: mainly books

What is the maximum number of items you plan to manage: over 1000

Why you decided to use our software: price, and ease of use

Who is checking items out/in: students, teachers, community members

Who is in charge of running the software, how often: hopefully daily, but likely weekly; one of the community center staff members

What are some of the features you would like to see: Our volunteer librarian at WiderNet has imported 100+ books so far from an Excel file. She likes the program and found it easy to navigate. Does it have a Web interface for patrons to browse over their LAN?

Cliff Missen, MA
Director, WiderNet Project and WiderNet at UNC
Clinical Associate Professor, School of Information and Library Science
University of North Carolina, Chapel Hill

Correctional Facility

I provide IT work for a state prison. Our inmates have a library that houses approximately 8000 books. Our state has tried several open-source library database manager programs in the past, but they have been cumbersome, buggy, and easily broken. We frequently rotate inmates in and out of jobs, so ease-of-use is an important factor for us. Handy Library Manager Provides this.
The software was easy to configure, and came with easy to understand instructions. It almost felt like plug-and-play.
Primasoft has always provided outstanding customer support. One of the values in upgrading our software was having the ability to send our database in to be repaired. After five years of use, the inmates had bloated the database to 123 MB. Primasoft was able to clean out the clutter and reduce it to 7MB! As an IT person, I do not have the time and expertise to jump down the rabbit-hole of database management. Primasoft's assistance cleaning the database was worth the investment of the upgrade alone.
I would recommend this software to any organization that has valued staff or volunteers that need to learn the software quickly. Handy Library Manager is a sophisticated program, but it has a very kind learning curb.
WHF (Correctional Facility)
Lee (IT)

Women's Empowerment, small non-profit library.

Women's Empowerment is a non-profit job-readiness program for homeless women in Sacramento. We have a small library of 800 items, including mostly books, but some DVDs. We use the Handy Library Manager system to catalog all our books, keep track of our patrons (Students, Graduates, Staff, and Volunteers), and check books in and out of our library.

I researched many software programs and this one looked like it had all the features I needed at a reasonable price. Our library is run by all volunteers. I am very pleased with our choice of HLM! It does everything I need it to do, our volunteers are able to easily check books in and out and the technical support when I've had questions has been great. Some of my favorite features are its ability to import book information including photos and details easily by scanning the ISBN code, it allows me to create library cards for our patrons including our logo, and I can set it up to send out e-mails to patrons with overdue books. My only wish now is that the reporting feature was a little more flexible and easier to use, but I can export the database and create what I want in Excel.
Ellen Schaefer

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