Handy Library Manager  for Windows


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How to use duplicate copy command?

Do you enter many copies of the same title? Do you have multiple volume items or serials? This topic explains how to enter a new copy using Duplicate Copy command. You can then modify information for the duplicated copy. This procedure saves data entry time.


Search the library catalogue for a record that you would like to add (1).

Click with the right mouse button on the copy section to display popup menu (2) with copy commands.

Click on Duplicate Copy (3) command.


The new copy/volume record is created (1).

Select the duplicated copy and click Edit (2).


In the Edit Copy window enter copy/volume related data.

Modify the call number (1). Modify volume data (2). Enter copy/volume notes. Verify the barcode number (3). New barcode number is created automatically. If you use pre-printed barcode numbers, delete the number created by the program, and scan or enter the number into the BARCODE field (3).

Click Save (4).


In this case the new volume record is created for: Webster's Third New International Dictionary .

Barcode: L000114
Call: 013 .31 MER vol. 3
Volume: vol. 3, S-Z


Display Each Copy (1) is ON

  • Display Each Copy (1) is On.
  • Table of Contents (2) displays all holdings.
  • You have access to copy related data fields (BARCODE, CALL, VOLUME) (3).

Display Each Copy (1) is OFF

  • Display Each Copy (1) is OFF.
  • Table of Contents (2) displays only main items.
  • You have access to item related data fields (Title, Author, Publisher, ...) (3).

Display Each Copy (1) is ON

  • Display Each Copy (1) is On.
  • Table of Contents (2) displays all holdings.
  • You have access to copy related data fields (BARCODE, CALL, VOLUME) (3).

Display Each Copy (1) is OFF

  • Display Each Copy (1) is OFF.
  • Table of Contents (2) displays only main items.
  • You have access to item related data fields (Title, Author, Publisher, ...) (3).


Question: I am wondering if it is possible to print labels for multi-volume items at one time, rather than individually. This would be, for instance, a set of books which have the same title but different volume numbers. How to print labels for multivolume items.

I want to be able to easily print labels for multivolume sets. If there were a ready-made template that you could provide, it would be very useful. Also, I would appreciate a more specific set of instructions on how to create a filter properly for the uninitiated.

Is it possible to view an already functioning online catalogue to see how the system handles multi-volume publications and magazines?

Answer: How to design spine label for multiple volume items.



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