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Handy Library Manager  for Windows

Help, how to topics > Print reports > How to define library detailed list report?


This topic explains:

  • how to create "grouped by" report
  • how to define group header section
  • how to define report title

This sample explains how to create a "detailed list of library items/copies" report. The report will include:

  • item information, will be displayed in the group section: title, author, place published, publisher, date published, physical information, ISBN.
  • copy data, will be displayed in the table form below the item data: barcode number, purchase date, price, location, call number.

how to create library detailed list report

In the main catalog window click New Report.


how to create library detailed list report, select data fields

Select data field in the All Fields (1) box.

Click the Green Arrow (2) icon to include the field in the Included Fields (3) box.

Data fields listed in the Included Fields box: IDNO, BARCODE, CALL, LOCATION, PURCHASED, PRICE.


how to create library detailed list report, define group header

Group By: select IDNO data field in the Group By (1) box.

Every item in your library has a unique IDNO value. If the item has several copies, all those copies will have the same IDNO value.

Grouping by IDNO will allow us to include all copies data right below the group header.


Group Header: to define the group header select the data field in the All Fields (2) box and click the Green Arrow (3) icon.

In this sample the following data fields are included in the group header: TITLE, AUTHOR, EDITION, PLACE, PUBLISHED, PHYSICAL, ISBN.


report, define table, column width

How to define a column width?

Click on the data field (1) in the Included Fields box.

Modify the value in the Barcode Width (2) box.

Click Set Width (3) to save the new value.

The total width should be smaller than the page width.


how to create library detailed list report, define font

How to define new font type, style, and size?

Click Change Font select and define new font.


how to create library detailed list report, enter report title

How to define the report title?

Click the Title tab. Enter report title into the Report Title box.

Click Preview Report.


how to create library detailed list report, preview report

To review the report click Preview Report.

How to save a report to PDF file?


how to create library detailed list report, save report

In the Print Report window Click Save Report to include the report in the library predefined report list.

In the Save Report window enter a report name and a report description. Click Save.


report, data fields in rows layout option

The same report with the different layout option selected: the copy data is displayed in rows (Fields In Rows).



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