Handy Library Manager, tutorial: use handy as video tape, dvd, blue-ray library system

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Help, how to topics > Specialized Libraries > DVD, Video Tape, Blu-ray library, how to customize?

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DVD, Video Tape, Blu-ray library, how to customize?

Our databases in Handy Library Manager use data field names that support entries for the following items: books, magazines, dvds, video tapes, cds, serials, documents, ...

If you would like to organize specialized library with one type of items, we suggest to optimize the field names of the main inventory table. For example if you manage video tape archive library you would rather use the following data field names: DIRECTOR, RUNTIME, CAST, STUDIO, GENRE, MUSICBY, ...

Below we include explanations how you could quickly use our predefined field names file that will allow you to convert our Handy Library Manager (general library solution) to a specialized library (movie library solution).

LIBRARY:

Handy Library Manager: regular data field names used in a main library catalog table	field position	name change is allowed	Video Tape, DVD Library: new field names (empty box: no name change)
IDNO	1	-	-
TITLE	2	YES	-
AUTHOR	3	YES	DIRECTOR
TYPE	4	-	-
COAUTHORS	5	YES	CREATORS
PUBLISHER	6	YES	STUDIO
PUBLISHED	7	YES	RELEASED
PLACE	8	YES	STAR
SERIES	9	YES	-
EDITION	10	YES	SEASON
CATEGORY	11	YES	GENRE
LEVEL	12	YES	RATING
FORMAT	13	YES	MEDIATYPE
EDITOR	14	YES	MUSICBY
ILLUSTRATOR	15	YES	COUNTRY
PAGES	16	YES	RUNNINGTIME
PHYSICAL	17	YES	DETAILS
DEWEY	18	YES	CATALOGNR
LCCN	19	YES	USER_1
ISBN	20	YES	USER_2
ISSN	21	YES	USER_3
UPC_EAN	22	YES	-
SUBJECT1	23	YES	-
SUBJECT2	24	YES	-
SUBJECT3	25	YES	-
SUBJECTS	26	YES	-
NOTES	27	YES	-
SUMMARY	28	YES	-
IMAGE	29	YES	-
CUSTOM1	30	YES	-
CUSTOM2	31	YES	-
CUSTOM3	32	YES	-
CUSTOM4	33	YES	-
CUSTOM5	34	YES	-
CUSTOM6	35	YES	-
CUSTOM7	36	YES	-
CUSTOM8	37	YES	-
CUSTOM9	38	YES	-
PRINT	39	-	-

The above new field names are stored in the library-video-library-data-fields.fld file.

Click here to download: library-video-library-data-fields.zip. Save the file on your computer in any temporary folder. Open Windows File Explorer, navigate to the zipped file, and unzip the file.

Start Handy Library Manager.

Open the Options window. Click the Maintenance tab.

Click Change Field Names.

Select Library database.

Click Load From File.

Select library-video-library-data-fields.fld file.

Click Open.

New field names are displayed in the Current Field Names box.

Click Next.

Click Apply Changes.

movie library, main movie inventory window

Handy Movie Library, the main inventory table with sample movie entries and new field names.

movie library, check in check out transaction window

Handy Movie Library, the check in/out window with sample check out transaction.

Handy Movie Library, inventory detailed sample report.

This is the list of additional data field names that you can consider when optimizing our Handy Library Manager for management of the Video Tape, DVD, and Blue-ray film library:

BUDGET
CAST, STARRING, SUPPORTING_ACTORS
AWARDS
RUNTIME
DISC_NUMBER
COUNTRY
PRODUCER
SCREENPLAY
BASEDON
CINEMATOGRAPHY
EDITED
DISTRIBUTED
BOXOFFICE, GROSS
PLOT
KEYWORDS
RATING, LEVEL
MEDIATYPE, FORMAT
SUBTITLES

Genre List:
Drama
Thriller
Crime
Musical
Comedy

Changing field names, rules:

No duplicate field names are allowed.
If the field name is already used in library main or copy tables you are not allowed to use this field name.
If you want to move the name to a different position you are allowed to do that. First you have to rename the field at the old position.

We created movie library template. Instead of renaming data fields in the main library database you can install the movie library template with data field names already predefined. You can use this template for evaluation. Library template file will install as a new library.

Instructions: