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art collections management software for private and corporate art/antiques collectors
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 Art Collections Organizer Pro
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 collections management software for private and business art collectors
 
 



Pro Database Solutions > Art Collections Organizer Pro > collections management software for private and business art collectors, Software Tour





1. Simple art and antiques collection database management system
2. Easily enter and track art item cost and expenses
3. Manage creators
4. Search, replace items
5. Print inventory collection reports, lists, catalogues
6. Print inventory, exhibition labels
7. Enter, modify, view data
8. Network, multi-user, Backup, HTML wizard
9. Database Add-ons

How to start, ...



1. Simple inventory database for private and corporate art collectors:

art and antique collection database:
  • easily enter inventory data
  • sort art collection records by any field
  • import data from text files, excel files, ..
  • search by any field
  • customized views
  • print inventory reports, lists, catalogues
  • print barcode labels, id cards, badges, id labels
  • and more..

art collection inventory database, enter item information:

enter/link documents and images (provenance document, insurance records, evaluation records, images); double click on the document link opens document in the corresponding application


 

enter item details:



2. Easily enter/view cost/expenses data
 
  • select item,  click Cost tab
  • enter purchase information (item source, purchase date, price,...)
  • enter expenses (track all expenses)
  • total cost is automatically calculated
  • track general information about the sale of the art item



3. Easily enter/view Creators

  Collections database, track creators:

 

contact database: manage all business contacts (auctions, galleries, collectors, art dealers,...)

 

Locations (storage places) database:

 

Group art inventories into categories (collections), collections database:





4. Search any database

With our database management software, you are able to locate a piece of text in any field with the capability of moving to the next record filling your search criteria.

Additional search features: incremental search, search online, find duplicates, non-stop search, simple filter, complex filter.
Incremental search: Entering a character into the Fast Find edit box will result in the immediate action (Incremental Search).
Search Online: define online search engines in the program, to use them later you will enter only a search text and click OK.
Find Duplicates: this function allows you to display and/or delete duplicate records based on a selected data field.
Non Stop Search: the software goes through entire database looking for records that match search criteria. When the search is finished ONLY those records are displayed that contain the text.
 



5. Print collection inventory reports, catalogues, ...

Report wizard lets you create item lists, catalogues, inventory reports, summaries, and more. You can define the report characteristic (color, size, margins, graphics,.. ), report layout , report sections (header, footer, ...). You can save settings to a template for future reuse.  Predefined catalogue report:


collection catalogue sample:
 

inventory summary report:




5. Print labels

Print Label Wizard lets you print selected item fields on any label. There are already templates for all American and European Avery label formats. Print Label Wizard supports the most popular barcode types used in business. Print Label Wizard allows you to define and print the following labels: barcode labels, item id labels, show labels, id cards, ...

Predefined labels.

 

 item barcode labels:

 

item display labels:




6. Enter, modify, view data

Standard Record View pages allow you to easily enter, modify records and generate data specific commands (insert art image, send email, insert document, ...)

Table viewer: View and process your private and business collections data in rows and columns using table viewer.

Browser viewer: View your data in virtually any way using browser viewer and html templates.

 



8. Network/Multi-User, Backup, HTML wizard

Network/Multi-User: You can use art collector management software on your network, or you can create any number of accounts for users who share the same computer and would like to have their own art inventories.

Backup data: There is a set of useful functions that allow you to protect all your data.

 

9. Art Inventory Software, Collection Management Software Add-ons

Database Designer: supports modification and customization of database templates included in the software solution. Designer supports creation of new databases.

Designer/Organizer: supports extension of your database system with templates from our Database solutions for business, ready to use database templates, over 200 templates.


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