Software for Windows users.

Check items in and out in quantities. Equipment and Tool tracking database system for Windows, easy to customize.

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 Equipment and Tool Tracker Pro
Equipment Tracker Software: Overview

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1. Equipment Management System: databases
2. Easily catalog equipment/tools, employees
3. Search, replace data
4. Print inventory/checked out/summary reports
5. Print labels, barcode labels, item inventory cards, employee id cards
6. Enter, modify, view data
7. Network, multi-user, Backup, HTML wizard
8. Database Add-ons: Search, Check In/Out, Designer applications



1. Equipment management solution, databases

Database: Equipment/Tools
  • enter information about all items
  • process check-in and check-out transactions (manually or with a barcode scanner)
  • easily search by item name or barcode number
  • customized views
  • print inventory reports
  • print barcodes
  • modify databases with Designer: how to customize?
  • and more..

Item details entry form (enter only item name, barcode, quantity):
equipment item database

You can customize items database: Specialized data field: supports loan/return transaction, displays available quantity, checked out quantity:
specialized check in check out transaction data field


Database: Borrowers (employees, job sites, customers,..
  • easily manage borrower data
  • print cards
  • print directory
  • and more..





Equipment Loan/Return (circulation) database: LOAN
  • automatically records all checkin and checkout transactions
  • print activity reports
  • display summaries
  • and more..

Loan database. Records automatically circulation transactions:
check in out transactions

Print circulation reports from the loan database:
usage report by employee

2. Easily catalog equipment/tools, borrowers.

Easy to use for the beginner, feature-reach and powerful enough to satisfy advanced users.

  • enter items, employees using data entry forms (data entry by typing)
  • import data from text delimited files
  • speed up data entry procedure with copy/paste record feature
  • speed up data entry procedure with record templates
  • enter records on separate computers and transfer data to main computer
  • .. and more



3. Search, replace data in all databases

With our database software, you are able to locate a piece of text in any field with the capability of moving to the next record filling your search criteria.


The Bar Code Search function helps you to locate the record that has been assigned a particular barcode (or any number in the text form). Simply scan the barcode (or enter manually) and the program finds the record automatically.


Additional search features: incremental search, search online, find duplicates, non-stop search.



4. Print usage/circulation reports

Report wizard lets you create quality, professionally looking documents, inventory lists, item circulation reports, inventory reports, employee lists, employee directory, activity summaries, and more. You can define the report characteristic (color, size, margins, graphics,.. ), report layout , report sections (header, footer, ...). You can save settings to a template for future reuse.

Preview report, equipment and tools usage activity report by employee
usage report by employee

Preview report, equipment and tools usage report by item name
usage report by item


5. Print labels

Print Label Wizard lets you print selected fields on any label. There are already templates for all American and European Avery label formats, there are also predefined templates for specialized barcode labels. Print Label Wizard supports the most popular barcode types used by renting facilities.

Preview labels: title, barcode, barcode number, storage place.
print barcode labels

print durable barcode labels

Print item inventory cards for processing check in and check out transactions at the transaction desk.
item check in check out inventory cards

6. Enter, modify, view data

Standard Record View pages allow you to easily enter, modify records and generate data specific commands.

Table viewer: View and process your data in rows and columns using table viewer.

Browser viewer: View your data in virtually any way using browser viewer and html templates.




9. Network/Multi-User, Backup, HTML wizard

Network/Multi-User: You can use our software on your network, or you can create any number of accounts for users who share the same computer and would like to have their own databases.

Backup data: There is a set of useful functions that allow you to protect your databases.

database maintenance features




10. Database Solution Add-ons

Search Utility (OPAC)($45, multi-user license included): Inventory Search Utility allows your employees to search rental items without launching main database. Your databases are protected from unwanted modifications or deletions:

inventory search application

Check In/Out Module: Check In/Out module is a stand-alone application. Check In/Out Transaction module allows to process loan and return transactions without launching main software. Your databases are protected from unwanted modifications and users. Scan borrower id barcode number (A)(or enter id manually), scan item barcode number (B) (or enter manually), enter quantity loaned (C), click action button (D) (barcode entry mode):
check in check out application

Database Designer: supports modification and customization of database templates included in our software solution. Designer supports creation of new databases. Designer supports extension of your system with database templates from our Solution Center.





Tracking database systems: track Tools, Equipment, Library Items, Documents, Files: Tracking database solutions, comparison table, which to use?


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