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Handy Library Manager  for Windows

Help, how to topics > Track circulations, manage loans > How to email overdue notices?.


This topic explains:

  • how to set email options
  • how to send email overdue notices
  • how to modify predefined overdue, outstanding, reservation notices

Handy Library lets you print or send by email overdue notices, outstanding notices, or reservation notices. This topic explains how to email overdue notices.


Before you start using Handy Email feature you have to type in some parameters (1).

SMTP Host : this is your email host for sending out email messages; see your main email client software for the correct SMTP Host

From Address : your full email address e.g. jsmith@aol.com

Reply To : your return email address (you can leave it blank)

There are predefined notification messages: overdue notice, outstanding notice, reservation notice. To review or modify templates click Edit Notification Messages (2).


Select message type. Message is displayed in the Message box. Modify the message and click Save to save changes.

Keywords used in the message:
<DATE> is replaced with today value
<BORROWER> is replaced with borrower name
<BOOK_LIST> is replaced with book title and due date.

Overdue message example:

03/23/2017
Dear Mr./Mrs. Doe, John,
Some of the books you have borrowed from the library are overdue. Please return the following books as soon as possible:
1) Harvey Drew & The Bin Men From Outer Space
Due: 03/21/2017
Sincerely yours,
Library

Email notices will be sent only to library patrons with valid email addresses. Verify borrower database if all your library members have valid email addresses.



how to send overdue notices in handy library manager

Open Manage Loans window.

Select Overdue (1).

Only overdue transactions are listed (2).

Click Email All (3).



Click Send to send overdue messages to selected library members.



Questions:

How to modify library overdue notice template, outstanding notice template, or reservation notice template. How to send email overdue notices?

I see how the list of loans outstanding can be generated as a report. How can an email be generated to send the borrower a reminder that a book is overdue?


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