Scan barcode labels into the text file. One barcode number should be listed in one line. Empty lines are accepted they will be omitted.

Scan barcodes into several files. Name your files in a logical manner. When the scanning process is finished move files to the computer with your Handy Library software.

Name your files in a logical manner. Scan items into files with category name, Dewey number, other classification number, subject name, or shelve number/code.

file name samples:
000-computer-science.txt, 100-Philosophy-Psychology.txt, 200-Religion.txt, 300-Social-Sciences.txt, 400-Language.txt, 500-Science.txt, 600-Technology.txt, 700-Arts-Recreation.txt, 800-Literature.txt, 900- History.txt, av-equipment.txt, cd-dvd.txt, fiction-A-D.txt, fiction-E-H.txt, fiction-I-L.txt, fiction-M-P.txt, fiction-O-T.txt, fiction-U-Z.txt, reference.txt

Use shelve numbers or codes in file names. Another way of scanning barcode numbers into text files that are organized by shelve numbers.

Start Handy Library Manager. On the Maintenance tab click Library Audit.

Click Load Scanned Barcodes from file(s) (1), select the file. Repeat this procedure with all files.

The Confirmation window is opened (2). It displays the file name with the number of barcodes. Click Yes to process.

Barcodes from the file are processed. The total number of scanned-items (3) increases by the number from the file. The file is added to the inventory log (4).

Checked out items are listed in the Loaned Items section (5).

This is a sample of error message if the same file is loaded again.

All text files with barcodes are loaded.

Click Process (1) to list Missing Items (2).

Click Print to create a simple missing and loaned items report.

Click Mark Missing, all missing items in the database will be marked as missing (MISSING=Y).

Click Save to File to save all processed barcodes into one text file. Use this feature if you plan to repeat the audit procedure.

Sometimes books are placed back on shelves without processing check-in transactions. In this case, those books will be listed in the Scanned-In Items and Loaned Items boxes.

Click the Check In (1) button; loaned items already in the Library will be marked as returned.

Copy and paste the content of the Log box into the text file. The log lists all processed files, how many duplicates, and how many barcodes not found.

Sample of the log box:
- Duplicates : 0
- Not Found : 0
000-computer-science.txt, 100-Philosophy-Psychology.txt, 200-Religion.txt, 300-Social-Sciences.txt, 400-Language.txt, 500-Science.txt, 600-Technology.txt, 700-Arts-Recreation.txt, 800-Literature.txt, 900- History.txt, av-equipment.txt, cd-dvd.txt, fiction-A-D.txt, fiction-E-H.txt, fiction-I-L.txt, fiction-M-P.txt, fiction-O-T.txt, fiction-U-Z.txt, reference.txt

Opent the library main catalog.

You can include AUDIT and MISSING data fields on the grid. All scanned in items have AUDIT=Y value. All missing items have MISSING=Y value.

Define advanced search, select data field: MISSING, select condition: Is Equal To, enter value: Y, click Search. Only missing items are listed. Define and print: missing items report(s).

You can scan barcodes directly into the Inventory Audit window. Scan numbers into the Scan in the Bar Code box (1). The number is processed and the item is listed in the Scanned-In section (2). The number is added to the Audit Log box (3).

Click Save to File (4) to save scanned in numbers into the file. Use this feature if you plan to repeat the audit procedure.

Error message if barcode number is not found.

Error message if the same barcode is scanned twice.

Question: I've been trying to use the Inventory Audit feature of the program. While it basically works, I have some observations and reconditions/requests.
After feeding in a long list of barcodes, the process pauses every time it can't find a number, or every time the number is a duplicate. It actually pauses, requiring a mouse click to continue. When I entered about 5000 barcodes, it's almost impossible to complete the process. This is crazy.
Also, once started, there is now way to halt the process, save hard boot or end process. You must add some process interrupt/cancel control button.
Once completed, I'd like to save the results to a file, rather than print it out completely (over 70 pages).

Answer: The Library inventory audit feature is improved, and suggested features are included in version 2.3.

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Question: I have a problem with performing an audit. I scan one book and all loaned items appear at the bottom. After scanning one book there are over 3 thousand plus books in the missing section. I tried to sync loans and it did nothing. So I clicked on process and they were still there after scanning all the books.

Answer: The inventory-audit feature works in the following way: scan all books from the library. After all library books are processed, click Process. Now the program verifies scanned books (A), loaned items (B), and the books that are not in the two first groups; those are missing (C). Therefore, you should not press Process before scanning all books (A).

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Question: I have just done an audit of our library.
Once I closed HLM and reopened it after the audit, all the audit fields appear to be blank. Do this field get automatically cleared once the audit has been processed?
I assume processing marks any items not recorded as being on loan and not appearing in the audit files as missing? Is that how it works?

Answer: In the Inventory Audit window:
- Scan all library items or load the barcode numbers from text files;
- Click Process to review the audit results;
- Click Mark Missing to set the MISSING data field to "missing" for all items that were not scanned or are "loaned out";