Handy Library Manager  for Windows


  Help, how to topics > Add Data > How to enter one item?


How to enter one library item ?

  • Add and Quick Add are supported by Main library catalog and New Items tables.

Click Add in the main Library window.


Add Item (add quickly one book using ISBN number or type in item information)
  1. Enter or scan ISBN number (only numbers).
  2. Select Search Site.
  3. Click Web Search.
  4. Review result.
  5. Click Save & Close or Save & Next.

Notes: if your book already has a barcode label, enter or scan it into the BARCODE field. If you leave it empty the program will create a unique barcode value.


Quick Add (add quickly one book using ISBN search or type data in)

  1. Click Quick Add.
  2. Enter or scan ISBN number (only numbers).
  3. Select search site.
  4. Click Search.
  5. Review result.
  6. Click Save New.

Notes: if your book already has a barcode, enter or scan it into the BARCODE field. If you leave it empty the program will create a unique barcode value.


library adding date, barcode and date added information

What happens after the new record is saved?

BARCODE: if you did not enter barcode value the system creates the value automatically for you. The format should be set in the Barcode Options.

DATE_ADDED: the software creates this value automatically. The today's date value is used. Use DATE_ADDED data value to display recently added record and then print labels or reports.



Question: Is there a way I can add books in the system that do not come up in Library of Congress, or the other web search? I just want to enter them in manually.

Answer: Open Add Item or Quick Add form and type data into the data fields.

Question: I would like today's date to appear on each catalogue record i.e. date item catalogued.

Answer: Today's date is created automatically by the system. The value is stored in the DATE_ADDED data field.

Question: Adding new items, Is there a way that if we add a new item, that might have previously been entered, that the software will ask/warn that a copy already exists?

Answer: If you enter a new item with the TITLE that is already in the library database the program will display Item Exists warning window. If you are not sure why it happened please close the window and execute search by TITLE and review your entry. Check: Are you trying to enter the same item? or, Is it a new copy of the same item? or, Maybe it's a new book with the same title.

Question: We want to make Library of Congress (not Amazon) our default source for importing data from the Web. I found where to do that when we are doing a batch, but we prefer to import one book at a time. And when we do, it always defaults to Amazon, so that we have to change it to Library of Congress each time. We will never use Amazon (far too many problems) and would like to delete it from the dropdown menu once and for all, so that Library of Congress would always appear first as the default source. But I could not find a way to edit this dropdown menu. Is it possible?

Answer: Please modify the file small_lib.ini, change site search order.


Question: I agree that the Handy Library Manager is much easier to use. I am adding new books now by scanning their ISBN and doing a web search. If I have more than one copy of each of the books I scan, how do you recommend I file that? Do I scan it 2 or 3 times, depending on the number of copies, or is there another easier and faster way to catalog them with their copies & barcode labels. I liked the way you guys added one main entry for the books in my backup file from Small organizer pro and then just combined the copies in the one main entry. How can I do that when I am initially entering the new books? I have more than one copy for each new entry.

Answer: Add one item, review this help topic, to add new copy/copies use Add Copy command or use Duplicate Copy command.



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