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Handy Library Manager  for Windows

Help, how to topics > Auto-catalogue, Import > How to import library data from marc files?


How to add new items from the MARC file in the human readable form (mnemonic form, text file)?

marc file in the text form, human readable, mnemonic

Important: one MARC field should be listed in one line.

  1. Sample of the marc file in the human readable form.
  2. If you have a marc file in another form send it to us, we will convert it for you.
  3. Open your marc text file in Windows Notepad. Review the content. Does it look the same? You can easily import the file into our program.
  4. You don't know how to create a file like this? Send your original library.mrc file to us. We will convert the file for you. Additionally, we can process import to our system. This service is free and usually the next business day your library is ready to use. You can review and test your library in less than 24 hours.
    The free library data import to our system includes files in spreadsheet form.

  1. On the Add Items/Patrons tab, in the Library Administrator window, click Add Library Items.

  1. On the Add Items tab click Add Items From MARC File.

  1. In the Select Source File box select your MARC file (mnemonic form, text form).
  2. Click Process File.
  3. Review messages on the status line.
  4. Click on the item in the Found Items table and review details.
  5. Click Add Checked Items to add all found items into the LIBRARY_NEW table.
  6. Click Close to return to the Library_New table.

  1. How the information is imported into the Library_New items table is defined in the Data Field Mapping box.

  1. If there are some problems with imported marc records click Delete All Items.

  1. Records that are ready for circulations move to main library catalogue.

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