Handy Library Manager  for Windows


How to topics > Auto-catalog, Import > Import library catalogue, borrowers data from excel spreadsheet, simple way


How to import data from excel using copy/paste commands?

  • How to import data from Excel table directly into Handy Library Manager using Copy/Paste commands?

This topic explains how quickly you can transfer your data from your spreadsheet into our library application using copy/paste procedure.

The same technique you can use when you move your borrowers data.

If you want the program to generate unique barcode numbers, do not import barcode values into the program's BARCODE field. This applies to library items as well as library patrons.

We can review, clean, or transfer your data.


Open your library data in Excel.


At the top of your excel table add one row and enter data field names that are used in our program. Field names define data mapping.

Check data field names that you can use.

In this case the following names were entered into the corresponding columns: TITLE, AUTHOR, TYPE, PUBLISHER, PLACE, PUBLISHED, CATEGORY, LEVEL, FORMAT, PAGES, CALL, ISBN.


Use Ctrl-A shortcut to select the data area of your table (the cursor should be placed in any area of your table).


Click with the right mouse button on the selected table to open a popup menu, click Copy.


Open Windows Notepad software. Click with the right mouse button to open popup menu and click Paste.


Your table in the text form (text file tab delimited) is displayed in the Notepad.


On the File menu click Save.

Select a folder, enter a name for your library text file, and save the file.


Open Handy Library Manager, click Add Library Items.


On the Add Items tab click Add Items From Text File.


  • Click Select.
  • Select the text file that you created.
  • Content of the selected file is displayed in the Text File Contents box. Review it.
  • Click Next.

  • Under Fields Separated By select TABs (1).
  • Under Fields Delimited By select Nothing (2).
  • In the Import Fields section check First Line Contains Field Names (3).

  • Click Preview On Screen, verify 3 imported records.
  • Click Next.

Click Start Import.


Verify the number of imported records. Click Close.


New items are added into the LIBRARY_NEW table.

Review data, add missing information, and move to your LIBRARY main catalog..



Questions:
I would be importing data from excel. How does that work? Can I send the file to you to process our library data import? We are not computer savvy.

Answer: Please send your file to us; we will try to transfer your data. You can try to review instructions listed above, and maybe you can process your export.

Questions:
Does your library application allow user to import from an Excel document? Our previous ILS company will send us our library catalog as an Excel file so I need to know if we can import it or not.

Answer: Yes, you can import your library data into Handy Library using excel spreadsheet file. If there is any problem with the import you can contact us, we provide free support with the data transfer issues.

Questions:
How to import my library catalog that is a text delimited file? I have downloaded and installed your program. I have our catalog information in a tab delimited text file. I have not been able to determine where to start to be able to import my file.

Answer: Please follow instructions included in this help topic.


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