Handy Library Manager  for Windows


.. > Print Labels > How to print spine labels for recently modified library records?


How to print spine labels for recently modified library records?

library items, clear print copy marker
  1. In the copy section click the right mouse button to display popup menu.
  2. Select Clear Copy Marker for All Copies for All Items.

select library items, modify call number

Modify data. In this sample we modify call numbers for some randomly selected records (CALL data field in the copy section).

  1. Find library items and enter modifications.
  2. Click Edit to modify copy data.

library edit copy data
  1. New CALL value is entered for the selected copy (FAR).
  2. After or before you modify the record don't forget to set Print Copy Marker.

edit call number
  1. Another copy item is modified. The new call number value is entered (HAG).
  2. Again the Print Copy Marker is checked.

library management select predefined view
  • There are three copies with new call numbers, and the Copy Print Marker selected.
  • Click on the View box and select Copy Print Marker Checked.

library catalog, executed view
  • Copy Print Marker Checked is executed and only records that satisfy the view condition are displayed. (It has the following view (search) definition: PRINT_C=Y)
  • PRINT_C is a data field in the copy section of the item. When the librarian sets Print Copy Marker the program automatically enters Y value into the PRINT_C data field.
  • Review displayed items.

select predefined label report
  1. To print spine labels for displayed items click on the Labels box and select predefined label.

preview, print spine labels for selected copies
  1. Three spine labels are displayed in the quick preview window.
  2. To change the starting label enter starting position in the Print From Label box.
  3. Click Quick Preview to review changes, click Print Labels to print.

Question: If I need to print just a few labels (either a spine label or barcode label) how do I select just the few items I need printed without printing the whole database?

Answer: This sample explains how to use PRINT flag. Please review other topics that show how to use Advanced Search: How to print library new items?


Regarding multi-volume sets: the ideal would be to have a button that would generate for instance, v.1, v.2, etc. for a given main title. All the other information would be the same regarding title, author, and physical description. The spine label would have the call number plus a v. number. It might look like this: BX
123
.H45
2018
v. 1
next volume:
BX
123
.H45
2018
v.2

The vol. entries already in my database were ones I used to print the spine label with the different volume numbers. It is VERY cumbersome and time consuming. I have not tried the fix you suggested but will do it to see if that is any better. In other programs that I have used there was a way to use the base record where it would print a label for each different vol. number. I could put in for instance, v. 1-9 and it would print those labels properly.

Answer: Every item in the library has to be catalogued; multi-volume items should be entered as additional copies of the main item. If multi-volume is entered in this way printing spines for all items does not require manual changes. The above instructions explain how to customize a spine label design with volume numbers.



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