Scan barcode labels into the text file. One barcode number should be listed in one line. Empty lines are accepted they will be omitted.

Scan barcodes into several files. Name your files in a logical manner. When the scanning process is finished move files to the computer with your Handy Equipment Tool Manager software.

Name your files in a logical manner. Scan items into files with category name, other classification number, subject name, or shelve number/code.

file name samples:
blowers.txt, chargers.txt, compressors.txt, drills.txt, ...

Use shelve numbers or codes in file names. Another way of scanning barcode numbers into text files that are organized by shelve numbers.

Start Handy Equipment/Tool Tracking. On the Maintenance tab click Inventory Audit.

Click Load Scanned Barcodes from file(s) (1), select the file. Repeat this procedure with all files.

The Confirmation window is opened (2). It displays the file name with the number of barcodes. Click Yes to process.

Barcodes from the file are processed. The total number of scanned-items (3) increases by the number from the file. The file is added to the inventory log (4).

Checked out items are listed in the Loaned Items section (5).

This is a sample of error message if the same file is loaded again.

All text files with barcodes are loaded.

Click Process (1) to list Missing Items (2).

Click Print to create a simple missing and loaned items report.

Click Mark Missing, all missing items in the database will be marked as missing (MISSING=Y).

Click Save to File to save all processed barcodes into one text file. Use this feature if you plan to repeat the audit procedure.

Copy and paste the content of the Log box into the text file. The log lists all processed files, how many duplicates, and how many barcodes not found.

Opent the equipment main catalog.

You can include AUDIT and MISSING data fields on the grid. All scanned in items have AUDIT=Y value. All missing items have MISSING=Y value.

Define advanced search, select data field: MISSING, select condition: Is Equal To, enter value: Y, click Search. Only missing items are listed. Define and print: missing items report(s).

You can scan barcodes directly into the Inventory Audit window. Scan numbers into the Scan in the Bar Code box (1). The number is processed and the item is listed in the Scanned-In section (2). The number is added to the Audit Log box (3).

Click Save to File (4) to save scanned in numbers into the file. Use this feature if you plan to repeat the audit procedure.

Error message if barcode number is not found.

Error message if the same barcode is scanned twice.

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