Help, how to topics > Handy Equipment/Tool Administrator > Administrator, application main window.


Equipment-Tool Administrator / Tabbed Toolbars

You can quickly access all application commands from the set of toolbars.

Tabbed Toolbars


Main

The Main Toolbar gives you convenient access to the most often used application features.

equipment-tool administrator: main functions
Tool/Equipment Circulations (1)
  • Click Check Out to process loans.
  • Click Check In to process returns.
  • Click Renew to process renewals.
  • Click Reserve to process Reservations.
Inventory / Borrowers (2) Loans, Fines, Reservations (3) Kits (4) Manage Quantities (optional) (5) Statistics, Custom Views (6)
  • Customize the way you display and analyze your equipment data.

Add Items / Add Borrowers

On this toolbar, you can find two useful commands that let you add new items and new borrowers into the "working" tables. Use this feature when you import your data from a spreadsheet or text-formatted file.

equipment-tool administrator: add items, patrons commands

The Add Items/Borrowers toolbar gives you access to "add data in bulk" features. You can import your data, type in, or in the case of books, you can use the auto-cataloging by ISBN feature.

After reviewing new records, you can move all data to the main inventory database.

Add Inventory Data
Add Borrowers

Edit/View Table

The Edit/View Table toolbar offers you access to the various tables used by our equipment-tool management system.

equipment-tool administrator: access all tables

You can move records between similar tables. For example, if a lost item is found, you can move it back to the main inventory table. Likewise, the old borrower renews the borrower membership. Again, you can move the borrower to the borrower's table.

By mistake, somebody deleted items from the inventory table. You can review this in the log table.

Once in a while, you should decrease the size of your loan database (check-out and check-in transactions). You can do it by deleting old loans and old log transactions.


Backup

It is recommended that you back up your equipment-tool databases regularly e.g., once a week or once a month. You should especially do a backup after entering new records.

equipment-tool administrator: backup commands

You can set the automatic backup feature in the Options.

When moving our application and data to a new computer, use the backup feature.

Always backup your data and the folder before running the advanced feature if you are unsure about the final results. Examples of advanced features: search/replace, modify data fields, customize forms, import.

Backup

Maintenance

The Maintenance toolbar offers you access to the set of advanced functions.

equipment-tool administrator: maintenance, inventory features, run SQL

Would you like to check your items in the equipment rental facility against the records in the software? In this case, we recommend running an inventory audit procedure. The inventory audit procedure lets you assess which items exist in the rental facility rooms and which are lost.

Before you try to use other commands please review explanations in our help topics.

Maintenance

Help/About

equipment-tool administrator: help, about, support form

In the about window, you can find the application's version number, the support expiry date, and the name of the registered user.

Please use the support form feature to copy the user/system information into your email.

Click on the Help to display the index page of the help system.


Upgrade/Register

equipment-tool administrator: upgrade, register

Do you want to upgrade your license or extend support, click Pay For License Upgrade or Buy Support Online.

Minor updates are free. You can update all your executables modules directly from the program. Just click Check For Updates.


Apps (new in version 4.0)

Handy Equipment-Tool Management System offers several stand-alone applications. You do not have to pay extra to use them. You can start the app from this toolbar, the Windows Start menu, or the desktop panel.

equipment-tool administrator: handy equipment apps

The search app lets members of your rental facility search for items.

You add new inventory records in the Data Entry Module without accessing the Handy Equipment-Tool Manager system.

Borrowers or volunteers can process loans and returns in the Check-In/Check-Out app.



 library software packages (included with handy e-t software):

school library
church library
non-profit org. library
business library
community library
small public library

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