Handy Library Manager  for Windows


Help, how to topics > Track circulations, manage loans > How to predefine library email messages?


How to predefine library email messages? (v3.0)

You can send email messages to all or selected library patrons. The Send Email feature is provided in the Manage Loans window (example: send messages to borrowers with overdue items) or in the Borrowers window (example: send library news letter to all patrons).

The send email window allows you to create a new message or select the message from the predefined message list.

You can define standard overdue and outstanding email messages in the Email Options window.

You can create custom library messages using a text editor application. For example you can use Windows Notepad text editor (standard free Windows application).


predefined library email messages, folder

Predefined library email messages should be saved in the C:\handy_lib\data\db\ folder.

Save messages as text files. Include "email_" text at the beginning of the file name (email_overdue_second_message.txt)

Note:
In the same way you can define files that will be used in the Print Notices window. In this case create text files that start with "prt_" text (example: prt_custom_overdue.txt)


create library custom message

To create predefined library messages you can use Windows Notepad application.

The first line in the text file defines the message subject.

You can use different keywords.
You can use the following keywords when sending email messages from the Manage Loans window:
<DATE> is replaced with today value
<BORROWER> is replaced with borrower name
<BOOK_LIST> is replaced with book title and due date. <B_BARCODE> is replaced with borrower barcode. <I_BARCODE> is replaced with book barcode.

You can use the following keywords when sending email messages from the Borrowers window:
<DATE> is replaced with today value
<BORROWER> is replaced with borrower name


In the Send Email window all custom messages are listed in the Message File list box.

Use the Message File list box to select and load the predefined message.


First line from the email_custom_message.txt file is displayed in the Message Subject box.

All lines from the email_custom_message.txt (starting from 2nd line) are displayed in the Message Body box.


In the Manage Loans window you can easily send massages to all borrowers with loaned out items.


In the Manage Loans window you can easily send massages to all borrowers that have only overdue items.



Questions:

Is there a way to save different versions of the Overdue Notices that are emailed through the system? or printed?



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