Handy Library Manager
 for Windows


Help, how to topics > Library items > Library main catalog.


Library main catalog.

The Library Main catalog gives you quick access to all your library items. You can review information about your items, add and edit data, print spine or barcode labels, print catalog cards, or define and run library reports.

Library Catalog offers two view modes. When you learn the system, use Display Each Copy mode. It gives you access to all data fields (item and copy), all predefined reports and labels, full search, and more.

The Add feature supports manual data entry or auto-cataloging by ISBN. Use this command when you plan to enter a small number of items. To process bulk data entry, try to use the Library New Items table.


  1. The Library window opens with the complete list of all items.
  2. There is always one item selected in the table. The item's details are displayed in the View panel.
  3. An item's copies are listed in the Copies panel. Each item has at least one copy.
  4. Navigation buttons allow you to move from item to item.
  5. The Number indicator tells you what item is selected out of the total number of displayed items.
  6. Click the Search tab to execute a simple search.
  7. Click the Advanced Search tab to run an advanced search and save it as a View.
  8. Click the Replace tab to process a global replace.
  9. Execute delete, export, and update commands.
  10. Define new or run predefined library reports.
  11. Define new or print predefined labels.
  12. In the View, load saved advanced search (view).
  13. Use the letter bar to display the section where records start with the selected letter.
  14. Use a right mouse click on the grid header to access the grid's various commands.
  15. Scan a barcode label, and the program automatically selects the item. (new in version 4.0)

Library Catalog offers two view modes. When you learn the system, use Display Each Copy mode. It gives you access to all data fields (item and copy), all predefined reports and labels, full search, and more.

Items View Mode

You are in Items View mode, Display Each Copy is Off (1).

  1. To list only items, uncheck Display Each Copy (1).
    NOTE: In this mode, you do not have access to copy data fields on the grid, search, reports, and labels.
  2. Navigation buttons allow you to move from item to item.
  3. The Number indicator tells you what item is selected out of the total number of displayed items (1090/3834).
  4. Click the Search tab to execute a simple search (you do not have access to copy data fields: BARCODE, CALL, DATE_ADDED).
  5. Click Report or Labels. You have access to reports and labels that use only item data fields.

Copies View Mode (USE THIS MODE)

You are in Copies View mode, Display Each Copy is On (1).

  1. To list all copies, check the Display Each Copy (1).
    NOTE: In the Display Each Copy mode, you have access to item copy data fields on the grid, search, reports, and labels (CALL, BARCODE, DATE_ADDED).
  2. Navigation buttons allow you to move from copy to copy (2).
  3. The Number indicator tells you what copy is selected out of the total number of displayed copies (1124/4428).
  4. Click the Search tab to execute a simple search (some copy fields are included in the Field to Search box, Date Added search is activated).
  5. Click Report or Labels. You have access to reports and labels that use item data and copy data fields.

Items View Mode

Copies View Mode


Items View, Search:

Field to Search: allows you to select only some fields from the item data.

Copies View, Search:

Field to Search: allows you to select fields from the item data as well as some fields from the copy data (CALL, BARCODE).


Items View, Advanced Search:

Field: allows you to access all data fields from the item data.

Copyies View, Advanced Search:

Field: allows you to access all data fields from the item data as well as the copy data. Date Added search is activated.


Items View, print Reports:

You can define new reports with data fields from the item data. The report box lists all predefined reports that were created in the Items View mode.

Copies View, print Reports:

You can define new reports with data fields from the item and copy data. The report box lists all predefined reports that were created in the Copies View mode.


Items View, print Labels:

You can define new label reports with data fields from the item data. The Labels box lists all predefined reports that were created in the Items View mode.

Copies View, print Labels:

You can define new label reports with data fields from the item and copy data. The Labels box lists all predefined reports that were created in the Copies View mode. For example all predefined barcode and spine labels use BARCODE or CALL data fields from the copy data. They are accessible in the copies view mode.


Items View, the grid:

Insert and display any data field from the item data.

Copies View, the grid:

Insert and display any data field from the item and copy data.


Question:
How do I add BARCODE data field to the list of data fields when trying to design my barcode labels?

Answer: You should select "copies view mode".


Question:
We have a predefined label for our school library(which you set up for us). When I try to print labels, I cannot always find a list of predefined labels, including ours.
Answer: You should select "copies view mode". Barcode labels are defined with the "copies view mode" on, and they are displayed when this mode is on.


Question: I am trying to print barcode labels for recently added items but there is no date-added field in advanced search.

Answer: Check the view mode. The library catalog window has to be in the Copies View Model. In this case, all main item data fields and the selected copy data fields are in the Field box, including DATE_ADDED. How to use the advanced search?



Copyright © 2022 · All Rights Reserved · PrimaSoft PC