The Library Main catalog gives you quick access to all your library items. You can review information about your items, add and edit data, print spine or barcode labels, print catalog cards, or define and run library reports.
Library Catalog offers two view modes. When you learn the system, use Display Each Copy mode. It gives you access to all data fields (item and copy), all predefined reports and labels, full search, and more.
The Add feature supports manual data entry or auto-cataloging by ISBN. Use this command when you plan to enter a small number of items. To process bulk data entry, try to use the Library New Items table.
You are in Items View mode, Display Each Copy is Off (1).
You are in Copies View mode, Display Each Copy is On (1).
Items View Mode
Copies View Mode
Items View, Search:
Field to Search: allows you to select only some fields from the item data.
Copies View, Search:
Field to Search: allows you to select fields from the item data as well as some fields from the copy data (CALL, BARCODE).
Items View, Advanced Search:
Field: allows you to access all data fields from the item data.
Copyies View, Advanced Search:
Field: allows you to access all data fields from the item data as well as the copy data. Date Added search is activated.
Items View, print Reports:
You can define new reports with data fields from the item data. The report box lists all predefined reports that were created in the Items View mode.
Copies View, print Reports:
You can define new reports with data fields from the item and copy data. The report box lists all predefined reports that were created in the Copies View mode.
Items View, print Labels:
You can define new label reports with data fields from the item data. The Labels box lists all predefined reports that were created in the Items View mode.
Copies View, print Labels:
You can define new label reports with data fields from the item and copy data. The Labels box lists all predefined reports that were created in the Copies View mode. For example all predefined barcode and spine labels use BARCODE or CALL data fields from the copy data. They are accessible in the copies view mode.
Items View, the grid:
Insert and display any data field from the item data.
Copies View, the grid:
Insert and display any data field from the item and copy data.
Question:
How do I add BARCODE data field to the list of data fields when trying to design my barcode labels?
Answer: You should select "copies view mode".
Question:
We have a predefined label for our school library(which you set up for us). When
I try to print labels, I cannot always find a list of predefined labels, including ours.
Answer: You should select "copies view mode". Barcode labels are defined with
the "copies view mode" on, and they are displayed when this mode is on.
Question: I am trying to print barcode labels for recently added items but there is no date-added field in advanced search.
Answer: Check the view mode. The library catalog window has to be in the Copies View Model. In this case, all main item data fields and the selected copy data fields are in the Field box, including DATE_ADDED. How to use the advanced search?
Question: I am trying to print some barcode labels for some books I have recently added to our library. I have done this many times. However, this time on the "Print Labels" page when I click on Fields, "Barcode" is not an option for me to choose, so no barcodes will populate. What am I missing?
Answer: Turn on the "Display Each Copy" option. When this option is on, you will have access to all fields in the copy description section (barcode, call number, date added).
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