Library administrators can utilize either Regular Search or Advanced Search to find specific data in various tables, such as the library catalog, borrowers, and loans. All search windows feature a consistent interface.
Regular Search is immediately available upon opening the selected table. It allows searches within a chosen list of data fields and is customized for certain tables. For example, the Manage Loans table provides predefined search options for outstanding, overdue, or currently loaned items.
To access more advanced options, click on the Advanced Search feature, which opens the Advanced Search panel. This option empowers library administrators to execute SQL-like queries through an easy-to-use interface. Administrators can construct both simple and complex search queries. Additionally, they can save their Advanced Search definitions for later use, and these saved searches will be listed in the View box.
For library members, the Handy Library Manager offers two search modules: Desktop Search (desktop OPAC) (desktop OPAC) and Web Search (web OPAC).
How to define advanced search (query) and save it for future use?
To start a search, follow these steps:
1. In the Field to Search box, select the relevant field.
2. In the Text to Find box, enter the words you are looking for.
3. Click Search.
After your search, a list of items containing the data you requested will appear. To view all records again, click Clear.
Regular search is optimized for some tables. For example Manage Loans table offers ready to use search definitions for outstanding, overdue, or loaned out items.
Question:
This is exactly what I want to do, but I'm trying to figure out how to filter by shelf or section. With Dewey classification, the books are grouped by fiction (FIC), picture books (PIC), biographies (B) and then by number from 0-999. So if I just wanted to print out the books in one section (say anatomy, or Canadian history) they would be in the 600 section, or the 900's. This would essentially be the same as printing out the labels by shelf. I tried to do a Boolean search with 6xx and 6** and 6?? (With and without quotation marks) but it didn't work.
Answer:
To find books with a call number that includes 6##, use the following definition
in the advanced search box: CALL LIKE '%6__%'. The two underscore characters represent
any character or number. This search will display all records containing any
three-digit call number beginning with 6.
Question:
I am making extra labels for each of the books with a removable cover, and to make this easier I have defined a field for this, and
enter Y if the book does have one. I would like to use the advanced search to display only the items that have a Y in this field, so
that I can easily print extra labels all at once. I cannot seem to make it work. To test whether my field definition was going wrong,
I tried searching a predefined field - the IDNO field - and still I cannot make it work. Below is a screen shot after I clicked the Search button,
and still all the library items are displayed, not only the ones that meet the condition. Can you please tell me what I am doing wrong?
Answer:
When you click "Search," the system interprets the contents of the Search Condition box.
In this case, since there is nothing entered, the search is not executed.
To define a condition, enter your criteria and then click "Include"
to insert the condition into the box. After that, click "Search" to execute the search.
For randomly selecting records to print labels, there is a flexible built-in feature: "Print" and "Print Copy Markers."
Question:
Can I run reports to find books that don't have anything in the Dewey Decimal field so that I can add those at the end also?
Answer:
Utilize the Advanced Search feature by specifying the DEWEY field and
selecting the "is empty" option for your search criteria.
Question:
SEARCH: I see that there are several fields for search ... one seems to be a block where you can write in a paragraph
and then there are separate numbered subject boxes. When I search for subject words, does it search in all those fields?
If I want to enter several search terms for a book am I better off putting them as separate terms in the numbered search
boxes or in the general text box search field?
Answer:
To perform a regular search in the library's main catalog, go to the Search tab
and choose from the options: SUBJECT1, SUBJECT2, SUBJECT3, or SUBJECTS.
The program will then search only within the selected field. If you select
ALL SUBJECTS, the program will search across the following fields: SUBJECT1, SUBJECT2, SUBJECT3, SUBJECTS, and NOTES.
Question:
How can I query the db using a text list of barcodes?
All our entered books have a barcode number assigned.
While doing inventory, can I verify a text list of barcode numbers against the db contents?
Answer:
You can use the advanced search feature with the OR option in the library's main window.
Additionally, you can save the list of barcodes as a text file and use this file in the Library Audit feature.
Question:
I it possible to do a library search using SUBJECT and KEYWORD and AUTHOR and TITLE?
Answer:
You can create search queries with a single data field or complex queries involving multiple data fields.
Question: Can I search by category?
Answer:
In Handy Library Manager, you can search for books by category, as well as by various other fields. To search by category, follow these steps:
1. In the Library Administrator, click on "Library."
2. In the Search section, click on "Field to Search" and select "Category." Then, enter your search text in the "Text to Find" box.
How to use the library's advanced search feature. How to save a search/query definition for future use. How to execute a predefined search.
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