Handy Library Manager
 for Windows

Help, how to topics > Check In/Out > How to print or email library check out receipt?

How to print or email library check out receipt? (v3.0)

Handy Library Manager lets you print or email checkout receipts. You can preview the check out receipt before you print or send it out. The receipt includes the check out date, the borrower name, and the list of checked out items. You can customize library receipts.

print or email library check out receipt

Click Print Receipt (1) to print the check out receipt.

Click Preview (2) to review the check out receipt.

Click Email Receipt (3) to send the receipt to a patron.

review library receipt before you print

Review library receipt for items currently checked out. You can print the receipt from the print review window.

custom library receipt

Customized receipt.
You can print simple receipts or you can print customized receipts.

Library circulation receipts are stored in the library data folder. The print_receipt.txt file defines the format of the printed receipt. How to customize printed receipt?

email library receipt, send email window

Send Email Receipt
The Send Email window lets you review the email content, add additional information, or review the status of the sent message. Before you send circulation receipts you should set email options in the Options window (Email Options).

The email_receipt.txt file defines the format of the email receipt.

To customize email receipt create email_receipt.txt file. Save this file in the C:/handy_lib/data/db/ folder. You can use the following keywords that will be replaced with the data from the loan transaction: <DATE>, <BORROWER>, <BOOK_LIST>.

Customized receipt content:

Transaction Date: 06/27/2020
Borrowed By: Student Name
Items Borrowed:
1) 1,001 facts about the human body
Loan Date: 06/27/2020
Due: 07/11/2020

2) A boy no more
Loan Date: 06/27/2020
Due: 07/11/2020
Sincerely yours,

Question: How to send library check out receipt to borrower?

Answer: Starting from version 3.0 you can send check out receipts.

Question: Does your library software support the printing of "when due notices" on receipt printers that can be printed when the book is checked-out and inserted in the pocket of the book so the borrower knows when the book is due back to the library?
Answer: You can include the due date when printing library receipts or/and when sending e-mail receipts.

Question: Just a few questions about your small library system:
1) Are you able to print overdue notices for borrowers?
2) Will it keep track of items signed out for each individual borrower?
3) Are you able to transfer our spreadsheet data to this program?
Answers: You can print overdue notices in the manage loans window. The program keeps track of all loaned-out items. Send your data to us, and we will review and transfer it.

Question: Is it possible to customize the receipts?

Answer: Yes, you can customize the layout of the check-out receipt. (customize check-out receipt)

Question: The feature to create a custom letter to print reminder letters to patrons doesn't allow to change font and wastes paper (just sends the txt file to printer). We tried using a custom report where we can change font and layout but cannot add a polite custom message. any suggestions?

Answer: The report feature provides the report Title box. Maybe you can use this box to enter a polite custom message.

library print reports, include title

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