Handy Library Manager
 for Windows


Help, how to topics > Check In/Out > How to print or email library check out receipt?


How to print or email library check out receipt? (v3.0)

Handy Library Manager allows you to print or email checkout receipts. You can preview the receipt before printing or sending it out. Each receipt includes the checkout date, the borrower's name, and a list of the items checked out. Additionally, you have the option to customize the library receipts.


print or email library check out receipt

Click "Print Receipt" (1) to print the checkout receipt.

Click "Preview" (2) to review the checkout receipt.

Click "Email Receipt" (3) to send the receipt to a patron.


review library receipt before you print

Review library receipt for items currently checked out. You can print the receipt from the print review window.


custom library receipt

Customized Receipts:
You can print either simple receipts or customized ones. The templates for library circulation receipts are located in the library data folder. The print_receipt.txt file defines the format of the printed receipt. Here is how to customize your printed receipt.


email library receipt, send email window

Send Email Receipt
The "Send Email" window allows you to review the content of your email, add extra information, and check the status of the sent message. Before sending circulation receipts, ensure that you have configured the email options in the Options window (Email Options).



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The email_receipt.txt file defines the format of the email receipt.

To customize the email receipt, create an email_receipt.txt file. Save this file in the C:/handy_lib/data/db/ folder. Use the following keywords to replace them with the data from the loan transaction:
<DATE>, <BORROWER>, <BOOK_LIST>.

Customized receipt content:
THIS IS CHECKOUT RECEIPT FROM LIBRARY

Transaction Date: 06/27/2020
Borrowed By: Student Name
Items Borrowed:
1) 1,001 facts about the human body
401379
Loan Date: 06/27/2020
Due: 07/11/2020

2) A boy no more
201461
Loan Date: 06/27/2020
Due: 07/11/2020
Sincerely yours,
Library



Question:
How to send library check out receipt to borrower?

Answer:
Starting from version 3.0, you can now send checkout receipts. Configure your email server settings and utilize the send features in the program.


Question:
Does your library software support the printing of "when due notices" on receipt printers that can be printed when the book is checked-out and inserted in the pocket of the book so the borrower knows when the book is due back to the library?
Answer:
You can include the due date when printing library receipts or when sending email receipts.


Question:
Just a few questions about your small library system:
1) Are you able to print overdue notices for borrowers?
2) Will it keep track of items signed out for each individual borrower?
3) Are you able to transfer our spreadsheet data to this program?
Answers:
You can print overdue notices in the manage loans window. The program tracks all loaned items. Please send us your data for review and transfer.



Question:
Is it possible to customize the receipts?

Answer: You can customize the layout of the checkout receipt.
(customize check-out receipt)


Question: The feature to create a custom letter to print reminder letters to patrons doesn't allow to change font and wastes paper (just sends the txt file to printer). We tried using a custom report where we can change font and layout but cannot add a polite custom message. any suggestions?

Answer: The report feature includes a box for entering the report title. Consider using this box to add a polite custom message. library print reports, include title.
library print reports, include title


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