Handy Library Manager
 for Windows


Help, how to topics > Options > Define email options?


Email Options.

You can send email messages about your library events, library programs, book recommendations, news from the Borrowers window. You can send overdue notices, outstanding notices, and reservation messages from the Manage Loans window.


Hand Library Manager allows you to send messages to library patrons (item overdue, fine overdue message). Before you send emails you have to define your library mail server parameters.

  • SMTP Server Address : : this is your email host for sending out email messages; see your main email client software for the correct SMTP Server Address
  • From Address : your full email address e.g. librarian-name@library-server.com
  • Reply To : your return email address (you can leave it blank)
  • Edit Notification Message: modify library notification messages. You can modify all messages: email reservation notification, email overdue notice, email outstanding notice, print reservation notice, print overdue notice.
    All messages are saved in text files. You can find them in the following folder: C:/handy_lib/data/db/

How to set automated emails with your Gmail account?

How to set automated emails with your Office365 account?



library email reservation notice

Library email reservation notice. This notice is stored in the email_reserve.txt file. The following keywords you can use in the message (they will be replaced with data from the loan record):
<DATE>
<BORROWER>
<BOOK_LIST>


library email overdue notice

Library email overdue notice. This notice is stored in the email_overdue.txt file. The following keywords you can use in the overdue message (they will be replaced with data from the loan record):
<DATE>
<BORROWER>
<BOOK_LIST>


library email outstanding items notice

Library email outstanding notice. This notice is stored in the email_outstanding.txt file. The following keywords you can use in the message (they will be replaced with data from the loan record):
<DATE>
<BORROWER>
<BOOK_LIST>


library print overdue notices

Library print overdue notice. This notice is stored in the prt_overdue.txt file. The following keywords you can use in the message (they will be replaced with data from the loan record):
<DATE>
<BORROWER>
<BOOK_LIST>


print reservation notice

Library print reservation notice. This notice is stored in the prt_reserve.txt file. The following keywords you can use in the message (they will be replaced with data from the loan record):
<DATE>
<BORROWER>
<BOOK_LIST>


Library print outstanding notice. This notice is stored in the prt_outstanding.txt file. The following keywords you can use in the message (they will be replaced with data from the loan record):
<DATE>
<BORROWER>
<BOOK_LIST>



Question: Is there a way to save different versions of the Overdue Notices that are emailed through the system?


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