In the main catalog window click New Report.

Copy Data

Select data field in the All Fields (1) box.

Click the Green Arrow (2) icon to include the field in the Included Fields (3) box.

Data fields listed in the Included Fields box: IDNO, BARCODE, CALL, LOCATION, PURCHASED, PRICE.

Item Data

Group By: select IDNO data field in the Group By (1) box.

Every item in your library has a unique IDNO value. If the item has several copies, all those copies will have the same IDNO value.

Grouping by IDNO will allow us to include all copies data right below the group header.

Group Header: to define the group header select the data field in the All Fields (2) box and click the Green Arrow (3) icon.

In this sample the following data fields are included in the group header: TITLE, AUTHOR, EDITION, PLACE, PUBLISHED, PHYSICAL, ISBN.

How to define a column width?

Click on the data field (1) in the Included Fields box.

Modify the value in the Barcode Width (2) box.

Click Set Width (3) to save the new value.

The total width should be smaller than the page width.

How to define new font type, style, and size?

Click Change Font select and define new font.

How to define the report title?

Click the Title tab. Enter report title into the Report Title box.

Click Preview Report.

To review the report click Preview Report.

How to save a report to PDF file?

In the Print Report window Click Save Report to include the report in the library predefined report list.

In the Save Report window enter a report name and a report description. Click Save.

The same report with the different layout option selected: the copy data is displayed in rows (Fields In Rows).

Question:
Print report alphabetizing authors. I can print a report with titles of books alphabetized. How do I print a report with the authors alphabetized?

Answer:
The report follows the order specified in the display data window. When you sort your data by author in the main library catalog, the report will adopt the same order. This allows you to print a report with authors listed in alphabetical order.