Handy Library Manager
 for Windows

Help, how to topics > Print labels. > How to print barcode labels, define barcode label report?

How to print barcode labels, define barcode label report?

Handy Library Manager's label printing feature allows you to print labels on sheets using your regular laser or inkjet printer. Please review the label samples provided and purchase the label type that best suits your library's needs.

The label printing feature is equipped with a variety of useful functionalities. It allows you to select the text or image data that you wish to print, print barcode, choose font type and size, define margins, include a library logo, add a library name, print from any desired position, print multiple copies, print one or group of labels, save settings into a label template, apply basic formatting options such as bold, underline, italic, and alignment, preview the label, select from over 40 predefined label templates, and choose the page orientation that suits your needs. Moreover, it offers additional features that make label printing even more efficient.

  1. In the Main Library window click Display Each Copy.
  2. Click on the Labels box and select New Labels.

Select data fields that will be included on the label.

The Print Labels window always starts with 3 preselected data fields. Usually you will unselect them.

  1. Click on the field in the Included Fields box to select the field.
  2. Click Red Arrow icon to remove the field.
  3. Remove ID and IDNO fields from the Included Fields box.

In this sample we want to create a label that includes a barcode and a title.

  1. Scroll down in the All Fields box, find TITLE field, then click TITLE to select it.
  2. Click the Green Arrow icon to include the TITLE in the Included Fields box.
  3. Select No Text Wrapping.

Select label type.

  1. Click the Label Type tab.
  2. Click on the Label Type box, scroll down, select "AV 5160 30 Address, ID, Barcode".
  3. Click Quick Preview to verify the label type selected.
  4. The quick preview displays BARCODE field in the text form.

Define barcode.

  1. Click the Barcode tab.
  2. Select BARCODE in the Bar Code Field box.
  3. Select CODE39 in the Bar Code Type box. This barcode type is very popular for library applications. It can be decoded by virtually any barcode scanner/reader. The barcode is also self-checking.
  4. Select Bar Code Height.
  5. Click Quick Preview.
  6. Click Save Labels to save the label design for the future use.

Save label design for the future use.

  1. Enter name into the Labels Name box.
  2. Enter label description into the Labels Description box.
  3. Click Save.

In the Print Labels window click Preview All.

  1. Use arrow icons to verify labels.
  2. Check the number of pages.
  3. Click Print icon to print.
  4. Click Close icon to close the Report Preview window.

How to create a report image for the predefined template.

  1. Use Magnifying Glass icon to set the report preview size. Try to scale to 30% of the regular size.
  2. Click Create Labels Image.

All saved reports and labels you can find on the Reports and Labels tabs.

  1. On the Label tab, in the Labels Category, click LIBRARY + COPIES.
  2. In the Labels list click on the predefined label report.
  3. The selected label report displays the report description and preview .
  4. Double click on the label name or click Preview/Print Labels to run the report.

Note: predefined reports/labels allow you to save a view (advanced search definition) in the report definition. The view is always executed when the report is run from the Library Administrator window. If the report definition does not include any view, then all records will be used in the report.

Question: I have the Handy Library Software. I just added all of our books to the software. I would like to make a barcode label that I can print and place on the book so that when it is time to check out I can just scan that label. Is that how it will work? If so, do I generate my own barcode labels or does the system print them out for me and if so how?

Question: I was wondering if there are certain types of barcode labels that work best HLM software? Conversely, are there any kinds of barcodes that will NOT work with HLM? I suspect that this is more dependent on the barcode scanner than the software but I wanted to check before ordering library supplies.

Answer: We offer several barcode types (barcode symbologies); including Code 39, Code 128, Code Interleaved, ...; commonly found in libraries and many check in/out systems.

Question: Do we need a bar code label printer to print labels?

Answer: You don't need barcode label printer. Our library software lets you print labels with your regular laser or inkjet printer. Review library supplies and labels that you can use with our software.

Question: We are printing a bunch of new labels for our cataloged items and cards for our members. We are printing to Avery labels in bulk with good results. However, once the mass changes are done, I am thinking it would be pretty inconvenient to print an Avery page to add 1 or 2 items to our catalog. Also, when a single new member signs up, it would sure be nice to be able to just print one new card.

In light of the above, I am thinking of buying a small label printer that would do one at a time and also a membership card printer that would make something more durable than regular paper and also look a bit more 'official'. Can you recommend a label and/or card printer that is fully compatible with your software?

Answer: Handy Library Manager provides the label printer feature optimized for printers that use regular, letter, or similar (A3, A4, A5, and more). This feature allows for keeping library costs down. Users can print all labels for all displayed records or one for the selected one. The printing can start from any label position. Avery or similar label suppliers offer many durable labels.

We do not recommend using specialized label printers. They are costly; on the other hand, the low-cost specialized printers do not offer good quality.

Review labels with ready-to-use templates: durable library labels (barcode, spine).

Question: How do we insert info to add our own design on a label for a particular category of book? How can we download report info to excel in order to sort by various categories?

Answer: Review the above help topic. This topic explains how you can export your data to a text tab-delimited file and copy the result into the excel application: export library data to spreadsheet

Question: Will Handy Library Manager accept Demco's preprinted barcode labels with Code 39 symbology?

Answer: Yes, our system accepts Demco pre-printed barcode labels that use Code 39 barcode type. You can pre-define a new label type in the Print Labels window.

Question: I'm working on labeling all our books with barcode labels. I was wondering if there is a way to put more than one field per line so I can fit more information on one label.

Answer: Yes, in addition to the barcode, you can include more information, such as title, author, and call number. Just choose the label type and size that will fit all the data. Then, select the field and use the "plus" button to have more than one field in one line.

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