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How to print spine labels for recently modified library records?

How to you use "Print" and "Print Copy" markers?

Print and print copy markers are used to select a group of records randomly. If you have multiple copies of the same item and you want to select one of them, use the Print Copy marker (PRINT_C). On the other hand, if in your library catalog you have one copy per one main entry, use the Print marker (PRINT). In this sample, we demonstrate how to use the Print Copy marker (PRINT_C).

library items, clear print copy marker

First, ensure that all previous markers are deactivated. You can find the Clear Print Copy markers command in the popup menu of the copy section.

  1. In the copy section, click the right mouse button to display a popup menu.
  2. Select Clear Copy Marker for All Copies for All Items.

select library items, modify call number

Modify data. In this sample, we modify call numbers for randomly selected records (the CALL data field is in the copy section).

  1. Find library item(1) and enter modifications.
  2. Click Edit(2) to modify copy data.

library edit copy data
  1. A new CALL value (1) has been entered for the selected copy "FAR".
  2. Don't forget to set the Print Copy Marker (2) before or after modifying the record.

edit call number
  1. Another entry has been modified. The new call number value has been entered as "HAG".
  2. Once again, the Print Copy Marker is checked.

library management select predefined view
  • Three copies with new call numbers are available, and the Copy Print Marker is selected.
  • To view the copies, select the Copy Print Marker Checked in the View.

library catalog, executed view
  • The action "Copy Print Marker Checked" has been performed, and it will only display records that meet the specified view condition. This view definition is determined by the value of "PRINT_C". PRINT_C = Y
  • Whenever the librarian sets the "Print Copy Marker" the program will automatically enter the value "Y" into the "PRINT_C" data field.
  • Please review the displayed items accordingly.

select predefined label report
  • To print spine labels for displayed items, click on the "Labels" box and select a predefined spine label.

preview, print spine labels for selected copies

Preview three spine labels; change starting position in Print From Label box; review with Quick Preview or Preview Labels before printing.

preview, print spine labels for selected copies

You can set the print copy marker of the selected copy in the record's Miscellaneous section.

Question: If I need to print just a few labels (either a spine label or barcode label) how do I select just the few items I need printed without printing the whole database?

Answer: This sample explains how to use PRINT flag. Please review other topics that show how to use Advanced Search: How to print library new items?

Regarding multi-volume sets: the ideal would be to have a button that would generate for instance, v.1, v.2, etc. for a given main title. All the other information would be the same regarding title, author, and physical description. The spine label would have the call number plus a v. number. It might look like this: BX
v. 1
next volume:

The vol. entries already in my database were ones I used to print the spine label with the different volume numbers. It is VERY cumbersome and time consuming. I have not tried the fix you suggested but will do it to see if that is any better. In other programs that I have used there was a way to use the base record where it would print a label for each different vol. number. I could put in for instance, v. 1-9 and it would print those labels properly.

Answer: Every item in the library has to be catalogued; multi-volume items should be entered as additional copies of the main item. If multi-volume is entered in this way printing spines for all items does not require manual changes. The above instructions explain how to customize a spine label design with volume numbers.

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